Opens from a link
Email or SMS invitation, one tap to the first photo. No app store, no account, no password.
Property inspection app features, without the app download
FoxInspect is tenant self-inspection software for property managers, multifamily operators and landlords. You send a link. The tenant photographs the unit room by room from their own phone. You get a dated PDF report in your dashboard, with every photo attached to the room and item it documents. This page covers what the product does, how an inspection runs from invitation to report, what it costs, and where it is a poor fit.
Nothing for tenants to install
Participation in a self-inspection is voluntary, and every step between the invitation and the first photo is a place where a reasonable person stops. An app store visit is a large step, so FoxInspect removes it. The tenant gets a link by email or text, opens it in the browser they already have, and is in the first room with one tap. There is no account to create and no password to remember. If the signal drops mid-inspection, the walkthrough keeps working and progress is saved, so the tenant can pause and continue later. The app can be installed like a native app and can send push notifications, but nothing in the flow depends on that. We wrote up the reasoning in why tenants don't download inspection apps, and the full walkthrough from the tenant's side in how tenant self-inspection works.
Works offline
The inspection keeps running when the signal drops. Progress is saved, so the tenant can pause and resume.
Confirmation on completion
The tenant gets a confirmation and summary when they finish, so both sides have a record that the inspection was done.
Invitations, scheduling and reminders
Send the inspection link by email or SMS, on the spot or scheduled ahead of a move-in, a move-out or a routine check. Automatic reminders follow up with tenants who have not started, so you are not tracking who has responded in a spreadsheet. Managers see progress as it happens, and the dashboard shows each inspection as scheduled, in progress or completed.
Email or SMS invitations
Each tenant receives their own link to start the inspection.
Scheduled inspections
Queue inspections in advance so they go out when they should, without anyone remembering to send them.
Automatic reminders
Follow-ups go to tenants who have not completed, so chasing is handled for you.
Guided, room-by-room photo capture
A folder of unlabeled photos with no link to a room or an item is hard to navigate and easy to discount months later. FoxInspect walks the tenant through the unit one room at a time, with prompts for what to photograph and contextual tips for getting a useful shot. A first-time user produces the same structure as an experienced one, which is what makes two records comparable at the end of a lease. The room list behind the walkthrough is the same one in our free rental inspection checklist.
Condition ratings and notes
Each area gets a standard condition rating and a place for notes, and every photo is attached to the room and item it documents. The result is a structured record rather than a photo dump: someone who has never seen the unit can find the kitchen counter photo from the move-in without scrolling through a camera roll. That structure is what a move-in condition report needs if it is ever used to support a deduction.
Automatic PDF reports
When the tenant finishes, a dated, time-stamped PDF with the photos, notes and condition ratings is generated automatically and lands in your dashboard. Download it, share it or archive it. Completed reports stay in your account rather than on someone's phone or in a paper folder, which matters when a deduction is questioned long after the keys came back.
Move-in vs move-out comparison
A single record proves very little on its own. A thorough move-out record compared against a vague move-in record proves nothing. What supports a deduction is the change between two records built the same way, and that is what a guided, repeatable walkthrough produces. FoxInspect places the move-in and move-out reports side by side so the change is visible rather than argued. Our guides to the move-out inspection and to move-in vs move-out inspections cover what to document at each end and how the two records get compared.
Routine checks and the dashboard
The same flow works for mid-lease condition and safety checks, without scheduling entry or disrupting the resident, and for units that are hours away or self-managed from another state. Everything comes back to one web dashboard: properties, tenants, inspections and what is scheduled, with completion status at a glance.
Routine inspections
Periodic condition and safety checks the tenant completes from a link, no visit required.
Remote portfolios
Inspect units that are far apart, or managed from another state, without the travel.
One dashboard
Track every inspection, see who has completed, and manage properties in one place.
Security
Encryption in transit and at rest, with GDPR-friendly data handling for tenant information.
How an inspection runs
Four steps, and only the first one belongs to you.
Send the invitation
Email or text a link to the tenant. Schedule it ahead of a move-in or a routine check, and let automatic reminders do the chasing.
They open the link
No app store, no account, no password. The inspection opens in the browser they already have and works offline if the signal drops.
Guided walkthrough
Room-by-room prompts tell them what to photograph and rate. They add photos and notes for every area from their phone.
The report lands with you
A dated PDF with every photo bound to the room and item it documents, ready to share, archive or pair with the matching move-out record.
Pricing
Create a free account and you get two complete property inspections, with no credit card required. The free account includes tenant self-inspection links, photo and condition capture and the professional inspection report. When you need more, buy inspection credits: $21 for three inspections, which is $7 each. There is no subscription and no recurring commitment, credits never expire, you can buy more whenever you need them, and you keep permanent access to completed reports. No monthly fees and no long-term contracts.
Who it is for, and when to send someone instead
FoxInspect is built for property managers, multifamily operators and landlords who want tenants to self-serve move-in and move-out documentation, and want it completed without chasing. It fits best for move-in condition records, where the tenant is motivated to document existing damage because the record protects their deposit too; for routine mid-lease checks; for portfolios spread across distances; and for high-volume turnover, where many leases end in the same week and staff cannot walk every unit on the day it is handed back. Self-inspection is a good default rather than a universal answer. When a dispute already looks likely, the sums are large, or you suspect significant damage, a lease violation or a safety problem, inspect in person.
How FoxInspect compares with other inspection software
Most inspection products are built around a different assumption about who holds the camera. FoxInspect is designed for the tenant to do the inspecting from a link, with nothing to install. It is a younger product with a tighter feature set than the veterans, and it is an English-language product with limited localization today. Staff-heavy operations that want deep inspector-side tooling, such as custom template builders and portfolio analytics, will find zInspector or SnapInspect richer. We say where each one wins in our comparison of FoxInspect, RentCheck, zInspector, SnapInspect and Property Inspect.
Frequently asked questions
Do tenants need to download an app or create an account?
No. The tenant receives a link by email or text and opens it in the browser they already have. There is no app store visit, no account and no password. The inspection can be installed like a native app if the tenant wants it, but nothing in the flow requires that.
Does the inspection work without a signal?
Yes. The inspection opens in the browser and keeps working if the signal drops. Progress is saved, so a tenant can pause and continue later.
What is in the report?
A dated PDF with every photo bound to the room and item it documents, the condition rating for each area and the notes the tenant added. It lands in your dashboard when the inspection is completed, ready to download, share or archive. Completed reports stay in your account.
How much does FoxInspect cost?
A free account includes two complete property inspections, with no credit card required. After that you buy inspection credits: $21 for three inspections, $7 each, with no subscription. Credits never expire and you keep permanent access to completed reports.
Does a tenant-completed inspection hold up against a deposit deduction?
What matters is the evidence, not who held the camera. A dated, room-by-room photo record the tenant produced and acknowledged is difficult for that tenant to dispute later. The requirement is a move-in record and a move-out record built on the same structure, so the change between them is visible. Deposit rules are set by state law, so check your own state before deducting anything.
Send your first inspection today
Two complete inspections free. No credit card required. Your tenant opens a link, nothing to download.